Job Announcement - Energy Conference Program Manager
Upland Hills EAC has an immediate opening for program manager of its 5th annual state-wide energy conference to be held this fall in Oakland County. Below is the job description including goals, duties, resources, reporting and compensation. Candidates should have experience in managing conferences or other educational events, knowledge of renewable energy and related fields, contacts with potential presenters and keynote speakers, as well as strong written, verbal and media communication skills. Interested parties should contact John Batdorf at firstname.lastname@example.org
or 248-453-5340 by July 10th. Please feel free to forward this to potential candidates.
About the Conference: Despite the economic and environmental benefits of energy efficiency and renewable energy, many consumers have not chosen these options because they need a credible source of information that will address their specific interests and needs. UHEAC's 5th Annual Energy Conference will provide education and information to meet those needs. Conference objectives include: to assist a significant number of consumers to identify and select energy efficiency and renewable energy options; and, to evaluate the project to identify successful strategies that can be continued or used elsewhere.
Goals of the Program Manager Job:
• provide newsworthy and crowd-drawing conference programming
• generate positive evaluations from 300+ attendees
• produce accurate and interesting content for program booklet and PR
• promote community and volunteer involvement
• maintain productive relationships with staff, presenters, volunteers and financial supporters
• support Event Manager in meeting logistical, quality, reporting and financial goals
Services to be Performed by Program Manager:
• research programming opportunities with past presenters, top educators, community leaders and exhibitors(up to 20 hours)
• select and schedule program activities for 2-4 keynote addresses and 20-30 classroom presentations (15 hours)
• contract with and manage services to presenters and speakers (10 hours)
• provide event day management of programs including venues, presenters and technology (10 hours)
• select, train and manage program-related volunteers and staff (5 hours)
• network with sister organizations to coordinate schedules and access resources (5 hours)
• assist with set-up of program venues and AV (5 hours)
• assist Event Manager in determining the event date, time, venue, layout, schedule, and ticket pricing (5 hours)
• act as a spokesperson and promote community support and media interest (10 hours)
• assist in development, implementation and compilation of evaluations (5 hours)
• provide presentation, biographical, and scheduling content for program booklet (10 hours)
• provide content and assist in development of printed and on-line marketing (10 hours)
Resources Available to the Program Manager:
• program development: materials, program booklets, presenter information and contacts from previous conferences; referrals to organizations producing similar events
• budget: $500 staff fees, $200 AV services, $300 presenter fees, $500 facility rental, $250 food, $750 printing/signs, $500 advertising, $200 AV rental
• staff/professional services: AV support services, marketing material distribution, web development, speaker contracting, volunteer recruitment, publicity support, accounting, supplier/vendor management, registration, exhibitor/sponsor recruitment and relations, and professional design services
Reporting: The Program Manager will report to the Event Manager during regularly-scheduled meetings and by email and phone as needed.
Compensation: The Program Manager will be compensated $20 per hour, for up to 100 hours, plus pre-approved expenses. In addition a bonus may be paid at the discretion of the Event Manager based upon success of the conference. Compensation is payable upon receipt of a detailed invoice at the conclusion of the event.