[Glin-jobs] Great Lakes Commission Vacancy Announcement -- Manager, Financial Operations

Title:  Manager, Financial Operations

 

Professional and Educational Requirements:  Must possess strong financial
management, administrative, organizational, computer/database and overall
technical skills in the financial arena. He/she must also have the ability
to communicate effectively both orally and in writing. The applicant must
have the ability to work collaboratively in a team environment. Team
management experience and the ability to plan and conduct staff meetings are
desired. The applicant must be well organized, able to multi-task, able to
work under pressure to meet deadlines and able to identify and solve
problems in work areas under his/her domain. The position requires a person
of sincerity, dependability, reliability and honesty. Detailed requirements
are presented in the sections below. A person holding a Master's degree or
higher in a program relevant to this position such as business
administration, business management or accounting and a minimum of 5 years
of related experience is desired. Candidates holding a Bachelors degree may
be considered if the individual’s combination of education and experience is
considered adequate to meet the requirements of the position.

 

Knowledge, Skills, Abilities and Attributes: The Manager of Financial
Services should have noticeable strengths in the following areas:

·         Strong knowledge and experience in general financial management of
a governmental agency, non-profit association, small business or academic
institution;

·         Knowledge and experience in general accounting practices including
general ledger, accounts payable/receivable, invoicing, payroll, bank
transactions/reconciliation, financial reporting, budgeting, audit
procedures, management of staff benefits, etc;

·         Knowledge of state and federal regulations as they pertain to
financial management;

·         Ability to analyze and interpret financial data and prepare
financial reports, statements and projections;

·         Knowledge and experience in financial reporting requirements for
grants, contracts, joint project agreements and cooperative agreements;

·         Experience working with auditors and knowledge of government audit
requirements;

·         Basic knowledge and experience in human resources programs and
management;

·         Skill in the use and application of databases and software
programs used for grants and contracts management including but not limited
to MSOutlook®, MSWord®, MSExcel®, MSAccess® and accounting software;

·         A level of experience, maturity, skill and proficiency
commensurate with a high level of organizational responsibility;

·         Individual of high integrity whose conduct both inside and outside
the office is above reproach;

·         Strong team player with the ability to work with a variety of
staff members and outside clients and partners on matters of budget
preparation and management and other areas of financial management;

·         Knowledge and experience in the use of electronic financial
application and reporting protocols used by the federal government and
others, including but not limited to grants.gov®, MERX™ and ASAP®;

·         Ability to work independently but also in a team environment,
motivating others by example; and,

·         Ability to identify and solve problems, exercise independent
judgment and make decisions within his/her work domain.

 

Major Duties:  The Manager of Financial Services is responsible for working
to improve application and coordination of the Commission’s financial and
administrative operations to improve organizational efficiency and address
increasing demands for financial reporting and accountability to the
Commission’s members and outside funders. The position is responsible for
the development, review and maintenance of the Commission’s financial plans
and policies, its accounting practices, the preparation and distribution of
financial reports and for maintaining positive relationships with the
Commission’s auditors, funders and financial institutions.

 

Specific Duties: 

·         Provides oversight for all financial operations of the
organization;

·         Develops, applies and documents internal accounting procedures;

·         Staff representative to the Commission’s audit and finance
committees;

·         Serves as staff liaison to the firm conducting the annual audit of
the Commission’s financial programs;

·         Complies with standard accounting procedures as prescribed by the
Commission’s independent auditors;

·         Works with the Executive Director and the Deputy Director on the
development of the Commission’s annual budget;

·         Works with the Executive Director and Deputy Director on the
development and maintenance of the Commission’s financial policies and
procedures; 

·         Works with staff on the preparation of project budgets for
approved projects;

·         Manages accounts payable and accounts receivable;

·         Prepares monthly journal entries;

·         Sets up and monitors bank accounts and investments;

·         Executes bank transfers and reconciles bank accounts;

·         Executes financial reports on grants and contracts including
federal report forms 269A and 272;

·         Executes electronic fund transfers and monitors and advises on
cash flow status;

·         Prepares monthly financial statements for funded projects;

·         Prepares quarterly, semiannual and annual financial statements for
the Commission’s Executive Board;

·         Receives staff timesheets to meet payroll deadlines;

·         Reviews payroll accounts prior to final processing by payroll
company;

·         Reviews employer and staff contributions to the Commission’s
retirement plan;

·         Distributes and processes W-4 forms, W-2 forms and other forms
necessary for employment;

·         Tracks sick time, vacation time and comp time accruals and usage
for staff;

·         Reviews, approves and executes travel reimbursements for staff;

·         Works with staff, as requested, to fill out financial,
administrative and legal forms for grant proposal submittals;

·         Works with staff, as requested, to coordinate the electronic
submittal of proposals and manages e-mail correspondence from websites such
as grants.gov®;

·         Works with the Commission’s auditors on organization’s annual
audit including the A-133 audit for federal grants;

·         Works with the Grants and Contracts Manager, as necessary, on
audits of federal grants, on the annual review and approval of indirect cost
proposals or other related initiatives; 

·         Stays apprised of changes to federal and state financial laws and
requirements and seeks training opportunities as appropriate, and

·         Performs other duties as assigned.



 

Coordination and Relational Responsibilities: The Manager of Financial
Operations works in close coordination with a variety of staff members at
the Commission including the Executive Director, Deputy Director, Program
Directors, Project Managers and Grants and Contracts Manager in all aspects
of financial management. The person may occasionally represent the
Commission in meetings and seminars in the area of financial management and
is expected to do so with a high level of decorum and professionalism. 

 

Direct Report:  The position’s immediate supervisor is the Deputy Director
who will be responsible for guiding, overseeing and directing the work of
the successful candidate. The Manager of Financial Operations also works
closely with the Executive Director and the Grants and Contracts Manager.
The person is expected to exercise initiative and judgment in executing
assigned responsibilities, and will keep the Deputy Director informed of
plans, progress and problems in the day-to-day conduct of his/her duties.
The Deputy Director will be responsible for working with the Manager of
Financial Operations to set annual performance goals and will conduct an
annual performance review and evaluation. 

 

Leadership and Supervisory Responsibilities: The Manager of Financial
Operations may recommend to the Executive Director the need to recruit,
train and retain permanent or support staff to provide assistance in the
day-to-day conduct of the Commission’s financial operations.  In the event
that staff is hired, the Manager of Financial Operations will provide
oversight on daily workload and assignments of aforementioned staff.

 

Work Environment / Physical Demands: The majority of work is performed in a
general office setting with no unusual physical demands or environmental
factors. The successful candidate will need to be able to work in a
fast-paced, time-sensitive, sometimes stressful situation, requiring
significant organizational and time management skills to complete
assignments against deadlines. The position requires flexibility in work
schedule and the ability to occasionally log overtime to meet deadlines.
Some travel, usually less than one day per quarter, may be expected under
this position. This travel will be pre-approved by the position’s supervisor
and will occur via standard means (auto, train, and plane). 

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____________________

 

How to Apply for this Position:

 

Applications must include a cover letter, resume, salary history and
expected salary range.

 

Please note that all of these items must be provided if applicants are to
receive consideration. 

 

Application Deadline: Monday, February 15, 2010

 

Email Application Materials to: vacancy at glc.org 

__________________________________________________________________________

 <http://www.glc.org/> The Great Lakes Commission, chaired by Gov. Patrick
Quinn (Ill.), is an interstate compact agency established under state and
U.S. federal law and dedicated to promoting a strong economy, healthy
environment and high quality of life for the Great Lakes-St. Lawrence region
and its residents. The Commission consists of governors' appointees, state
legislators, and agency officials from its
<http://www.glc.org/about/commissioners.html> eight member states.
<http://www.glc.org/about/associate.html> Associate membership for Ontario
and Québec was established through the signing of a "
<http://www.glc.org/about/pdf/declarations.pdf> Declaration of Partnership."
The Commission maintains a formal  <http://www.glc.org/about/observers.html>
Observer program involving U.S. and Canadian federal agencies, tribal
authorities, binational agencies and other regional interests. The
Commission employs approximately 22 full-time employees. Its office is
located in Ann Arbor, Michigan.

Note: The Great Lakes Commission, as an equal opportunity employer, complies
with applicable federal and state laws prohibiting discrimination. It is the
policy of the Great Lakes Commission that no person shall be discriminated
against, as an employee or applicant for employment, because of race, color,
national origin, religion, age, sex, height, weight, sexual orientation,
marital status, partisan considerations or a disability or genetic
information that is unrelated to the person’s ability to perform the duties
of a particular job or position. 

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